Tutor Scheduling Software.

FAQs.

• How do I set up an online tutor booking system?

  Start by signing up for a Setmore Free, Pro or Team account. No matter the plan you choose, you’ll receive a free online Booking Page. This displays your service menu, availability, fees and company details.

  Clients can view your real-time availability and self-book appointments 24/7. When a booking is confirmed, your Setmore calendar updates instantly.

  For more, read our guide to setting up an online tutoring booking system.

• How can I utilize Instagram for my tutoring business?

  The Setmore-Instagram integration enables you to accept tutor appointments from your profile and posts.

  Feature a ‘Book Now’ button on your Instagram business page that directs your audience to your Setmore Booking Page.

  When a potential customer visits your profile or reads an engaging post, they have the option to book right away. There’s no need to contact you or leave the Instagram app.

  Read how to connect your tutor booking software with Instagram >

• Can I accept tutor bookings through my website?

  Yes. Accept bookings through your website with our appointment widget. Setmore integrates with leading website builders like Wix, WordPress, Shopify and Squarespace. View the full list here.

  You can feature a booking button on one or more pages that leads visitors to your Booking Page. Alternatively, you can embed your full Booking Page on your site.

  Learn how to add a tutor appointment widget to your website.

• How do I set up virtual tutoring sessions?

  Choose a video integration to activate. Teleport is available to Free plan customers, enabling them to set up video meetings for up to 4 people. Those on Pro or Team can provide classes for larger groups using Zoom or Teleport Premium.

  Video links are automatically included in staff and client email confirmations.

  Our support articles provide step-by-steps to set up Teleport and Zoom tutoring sessions. By integrating your tutor scheduling app with a payment gateway, you can also take advance payments.

• How do I get paid ahead of tutoring sessions?

  Activate one of your tutor scheduling system’s payment integrations. Free plan customers have access to the Square integration, which facilitates debit and credit card transactions. Pro and Team customers can also choose from the PayPal and Stripe integrations.

  For step-by-step instructions, read our guide to receiving payments through your online Booking Page.

• Can I manage multiple tutors using one account?

  Yes. A Free account enables you to add 4 staff logins, each with a unique calendar and booking link. As an account admin, you can view all staff schedules from your dashboard.

  Team customers subscribers are able to continue adding staff logins and everyone gains access to gated features and integrations.

  Learn more about staff scheduling with your tutoring management software.

• Can I assign tutors to particular services?

  Yes. You can continue adding services with your tutor management software for free. Each time you create a service, you’re able to assign specific staff members. This way, you and your clients see the availability of relevant tutors before confirming a booking. You can also edit and remove service providers as required.

• How do I add an appointment in my Setmore calendar?

  Open the web app and click an available space in your Setmore calendar. In the Appointment Details window, select a service, time slot and customer. You can also accept payment if needed. Save the appointment and you’re done.

  For more, read our support article on adding appointments using your free tutoring scheduling software. With a Pro or Team account, you can also set appointments to repeat.

• How do I set up a group class for my tutoring clients?

  Open the web app and head to Settings > Classes. Click ‘+ Create New Class’ and specify a name, description, cost, duration and maximum number of seats. Save the class and add session times. This enables clients to confirm seats using your Booking Page.

  For illustrated instructions, view our support article on adding classes to your tutoring booking system. You’ll also learn how to manage attendees using your Setmore calendar.

• What client details does Setmore store?

  All client information gathered through your calendar, Booking Page and app’s ‘Customer’ tab is stored in Setmore. Every client has a ‘Customer Profile’ that collects and updates their contact details, appointment history, payments and more. You can sync information with various third-party CRM and marketing tools to increase engagement with your tutoring services.

  Learn more about Customer Profiles and sign up for your tutoring management software free.

• Is there a mobile version of Setmore?

  Yes. Our mobile tutor booking app is available for iOS and Android devices.

• Can I use my Booking Page as a standalone tutor booking website?

  Yes. Your Booking Page is customizable with your logo, brand colors, team photos, reviews, Instagram stream, and more. You can also edit its URL to feature your company name.

  Booking Pages are indexed in Google so they appear in search results like other websites. This is invaluable for businesses that thrive on local clients.

  Those on Pro or Team plans are also able to remove Setmore’s branding from their Booking Page.

• Can I send automatic review requests to my tutoring clients?

  Yes. Navigate to Settings > Booking Page > Reviews in your Setmore web app and activate the reviews section. You’ll see another switch below to activate email review requests.

  For more, read our support article about your tutor scheduling tool’s reviews section.

For more information, check out our Support Center.