Features — 4 min read

6 ways to use a one-time meeting

Growing your brand really starts with perception and experience. When your customers are heard, seen, and understood, they feel supported and valued. That makes them more likely to come back — and bring others with them.

Your services, classes, Booking Page, and calendar are all designed to make (repeatable) appointments as simple as possible.

But what about appointments that fall outside your usual offering? Some meetings are meant to happen just once — a discovery call, a team training session, a big client review. Make them count without creating a new service or going back and forth to nail down a time.

Let’s explore some easy ways you can take advantage of this feature.

What is a one-time meeting?

Great question. A one-time meeting is for when you need a single date and time for a specific person. It’s a quick and flexible way to host a meeting that isn’t in your usual service, classes, or events.

Generate a one-time link or copy selected times from your calendar. Share the link directly or paste clickable times in DMs, chats, emails—wherever you’re communicating. When they click the link, they’ll see only the times you have selected. They can choose one, book it, and then have a scheduled time with you.

How to schedule a one-time meeting

Here’s all you need to do:

Go to your calendar
Click ‘Share’
Select ‘One-time meeting’
Click a time slot to select it – you can select multiple slots
Choose if you would like to share as text or just the link

It’s that simple. Then the time is blocked off on your calendar, and allows you to double-book, if needed. It then works as your usual Setmore appointments, you both get a confirmation, and then a reminder closer to the time.

Without further ado, here are (some of) the best ways to use a one-time meeting:

Offer bespoke time for clients

One-time meetings give you the flexibility to share a specific time slot with people who need it. Your Booking Page can handle 24-hour online scheduling of your services and classes. But, when a new lead messages you, or a long-time VIP reaches out by email or DM, you can send a simple link with times that suit you.

70% of people want conversational experiences when they communicate with brands. Don’t take people out of their flow – cut out the back-and-forth, while also offering slots outside your usual business hours when needed. Your conversation keeps going, they don’t need to switch apps or websites, and you make it easy for them to choose a time that works for you both.

Interviews and candidate screening

A one-time meeting can be a real game-changer for those using Setmore for recruitment—HR departments, agencies, or growing startups. Companies that are scaling want to get the best people, but those people don’t wait around. The best attract the best, so ensuring your brand comes across as professional and reliable can be a memorable first step.

Over 50% of candidates lose interest in a role if the hiring process is too long. One-time meetings eliminate the back-and-forth. Candidates simply select the best time from the link you shared and lock in their interview.

SMS reminders keep them engaged and boost attendance. If you’re meeting potential team members from across the globe, Setmore connects with Google Meet for quick and easy online interviews.

Booking a special event

Business comes with its ups and downs, twists and turns, and every now and then, a special event outside your usual routine. Professionals in fitness, coaches, educators, or the creative fields usually run regular sessions of services and classes.

But sometimes, there’s a one-off request or idea — a limited-run tutor session, a pop-up workshop, or a 1:1 consultation. Maybe someone just needs something outside your regular offering. It’s pretty common, often following a discussion. A one-time meeting helps you drop your link in and get an appointment booked quickly.

A free onboarding, consultation, or discovery session

Committing to a big purchase, a series of sessions, or even working together for the first time can make people pause. That hesitation can sometimes lead potential customers to look elsewhere or be recommended to a different business.

In fact, businesses that offer strong lead-nurturing convert 50% more while spending 33% less than those that don’t. Remember, small steps can make a big impact. It’s a simple yet powerful way to turn curiosity into commitment — at little to no cost. With one-time meetings, you reduce even more friction as all your clients have to do is pick a time that works for them.

It’s quick, easy, and can boost client trust before they’re officially onboard. Offering a free consultation or onboarding really helps build those initial connections – whether you’re a marketing agency, legal firm, therapist, or designer.

Training, onboarding, or internal meetings

Appointments and meetings don’t just happen with customers—sometimes you need time with your team. Whether you work in a corporate office or healthcare setting, having one-off catch-ups, refresher courses, or annual reviews helps keep everyone on the same page and pulling towards a shared goal.

You’re busy, and so is your team. You initiate the chat in Connect, and then start planning with one-time meetings. Pick the times that work for you, they’ll choose what fits their schedule, and you’ll meet when it suits everyone. The average worker already spends 37% of their time in meetings or arranging them, so cutting out even a little bit can boost productivity.

B2B introductions, investor reviews, and more

Outside your usual day-to-day, you may need to meet with a new supplier, speak with potential investors, review with stakeholders, or chat with marketing agencies. These are one-off meetings that don’t fit in with your regular services—they’re not even customers!

However, these appointments are just as crucial to your growing business. Streamlining the scheduling process leaves you more time for clients and growth. If these become part of your usual routine, you can still customize your Booking Page and add them as an option for visitors.

One-time meeting, countless uses

The one-time meeting feature helps you fill specific gaps, host ad-hoc meetings, give time to VIPS, or even grow your team. It’s adaptable to be used how you see fit.

Want to see for yourself? Get started with Setmore FREE, or book a 1:1 demo with our 24/7 human support team and start making time for what truly matters.