{"id":6763,"date":"2021-07-16T18:11:48","date_gmt":"2021-07-16T12:41:48","guid":{"rendered":"https:\/\/www.setmore.com\/blog\/?p=6763"},"modified":"2024-08-13T19:40:49","modified_gmt":"2024-08-13T14:10:49","slug":"online-escape-room-booking-system","status":"publish","type":"post","link":"https:\/\/www.setmore.com\/blog\/online-escape-room-booking-system\/","title":{"rendered":"How to set up an online escape room booking system"},"content":{"rendered":"\n

New realms of business utilize online scheduling every day. This one, we\u2019re particularly psyched to discuss. Escape rooms bring people together all over the world, enabling groups to bond through creative problem-solving. In addition to traditional escape rooms that take place indoors, we\u2019ve seen outdoor and virtual quests thrive in recent years.<\/p>\n\n\n\n

Booking a family, co-workers or a group of friends is simplified with the Setmore app. Here\u2019s how to list your quests online and offer 24\/7 booking for escape rooms<\/strong>. <\/p>\n\n\n\n

A world of your own.<\/h2>\n\n\n\n

Every quest is different. In fact, there\u2019s an abandoned quarry in Wales set to become the world\u2019s first underwater escape room<\/a>. To get your business seen and become more competitive, showcase your unique scenarios online. Your customers can self-book their favorite<\/a> in minutes.<\/p>\n\n\n\n

Create an online booking system for escape rooms.<\/h3>\n\n\n\n

The following example applies to a three-room center, but it can be edited to suit your requirements ?<\/p>\n\n\n\n

Step 1: <\/strong>Add each room as a staff member in your Setmore account.<\/p>\n\n\n

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Step 2: <\/strong>Assign services based on how many participants each room is built for. Include the group number in the service name. For example, room A could have separate services for a group of 4, 6, 8 or 12.<\/p>\n\n\n\n

Step 3:<\/strong> For each service, also specify a fee and run time<\/strong>. Remember to account for buffer time<\/a> in between sessions. To illustrate, if a quest story is 60 minutes long, you could offer the first session at 9am, leave a buffer for 15 minutes, and schedule the next session for 10:15am. <\/p>\n\n\n

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Step 4: <\/strong>Share booking links – for specific rooms<\/a> or group numbers – and start taking reservations online. <\/p>\n\n\n

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The above requires one person to book on behalf of a group<\/strong>. Accordingly, there\u2019d be one group per room at all times. If your rooms are built for larger crowds, use your escape room booking software to add classes<\/a> rather than services. This allows for multiple group bookings in the same time slot. <\/p>\n\n\n\n

Learn more about buffer time<\/a> and keep a window to reset your escape rooms after each session. And if you prefer to get paid ahead of time, activate Booking Page payments to take full or part payment<\/a> before confirming reservations.<\/p>\n\n\n\n

What your customers will see:<\/strong><\/p>\n\n\n\n

When you share a specific staff\/room booking link –<\/p>\n\n\n

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When you share a service link for a specific number of participants – <\/p>\n\n\n

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If a customer opens your full Booking Page<\/a>, they can pick a room, specify the number of people in their group, and select their time slot – <\/p>\n\n\n

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\"escape<\/figure><\/div>\n\n\n

Have questions about setting up your escape room booking site? Book your personalized demo and we\u2019ll walk you through it.<\/p>\n\n\n\n

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Get a demo<\/strong><\/a><\/div>\n<\/div>\n\n\n\n

Take the puzzle out of escape room scheduling.<\/h2>\n\n\n\n

Online booking software for escape rooms also makes it straightforward to reserve through your calendar<\/a>. When adding a booking, simply tap the staff\/room profile, select a service based on the group number, and specify a time that works for your customer.<\/p>\n\n\n\n

You can accept payments through your calendar\u2019s integrations with Square<\/a>, Stripe<\/a> or PayPal<\/a>, or track cash transactions with Setmore cash register<\/a>. <\/p>\n\n\n\n

When a booking is confirmed, both you and the customer receive an email confirmation.<\/p>\n\n\n\n

What you\u2019ll see when booking through your calendar: <\/strong><\/p>\n\n\n

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\"escape<\/figure><\/div>\n\n\n

Break free of manual updates.<\/h2>\n\n\n\n

A huge challenge before a quest even starts: ensuring everyone turns up. When your business runs on group bookings, drop-outs and no-shows can put a dent in your revenue. With an online escape room booking service, email<\/a> or text reminders<\/a> are automated for each reservation. Let your app take on the legwork to get customers through your doors on time. <\/p>\n\n\n\n

As a bonus, you can also automate email review requests<\/strong> after every session. Capitalize on adventure-fuelled adrenaline and feature ratings front-and-center on your Booking Page<\/a>.<\/p>\n\n\n

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Did you know you can stream Instagram photos on your Booking Page<\/a>? Show quests in action and encourage more of your traffic to participate.<\/figcaption><\/figure><\/div>\n\n\n

Check out our Booking Page set-up guide<\/a> for more ways to customize client scheduling. You\u2019ll find instructions to take reservations from Facebook, Instagram and your website<\/strong>. Connect your escape room booking software with WordPress, Shopify and more.<\/p>\n\n\n\n

Start your journey.<\/h2>\n\n\n\n

Ready to set up your online escape room booking system? Choose your path \u27a1\ufe0f<\/p>\n\n\n\n