{"id":3995,"date":"2019-03-20T12:21:20","date_gmt":"2019-03-20T06:51:20","guid":{"rendered":"https:\/\/www.setmore.com\/blog\/?p=3568"},"modified":"2026-08-13T20:10:11","modified_gmt":"2026-08-13T14:40:11","slug":"using-text-reminders-in-setmore-2","status":"publish","type":"post","link":"https:\/\/www.setmore.com\/blog\/using-text-reminders-in-setmore-2\/","title":{"rendered":"SMS Appointment Reminders: How to Set Up Text Reminders in Setmore"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Ever had a customer just not show up? No call, no text, just an empty slot where an appointment used to be. It happens to every business, and it&#8217;s one of the most annoying (and costly) parts of running one.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With <a href=\"https:\/\/www.setmore.com\/pro\">Setmore Pro<\/a><\/span><span style=\"font-weight: 400;\">, a simple automated SMS goes out before each appointment at a lead time you choose. &#8220;I forgot&#8221; stops being an excuse. Flip the switch once in <\/span><strong><a href=\"https:\/\/go.setmore.com\/settings\/notifications\/my-notifications\">Settings &gt; Notifications &gt; Customer Notifications<\/a><\/strong><span style=\"font-weight: 400;\">, set your lead time, customize the message, and Setmore takes care of the rest.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s something worth doing: people read texts. Industry data puts SMS open rates around <\/span><a href=\"https:\/\/messageiq.io\/blogs\/sms-open-rates\/\"><span style=\"font-weight: 400;\">95-98%, compared to emails at 20-20%. <\/span><\/a><span style=\"font-weight: 400;\">That means that a text reminder is getting seen roughly 3-4x more than an email ever will.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s one of the most used Pro features for exactly this reason, a quick setup that quietly saves you from chasing down no-shows.<\/p>\n<p><\/span><\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><br \/>\nBut, what are SMS appointment reminders?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">SMS or text appointment reminders are automated messages Setmore sends to your customer phone number. You choose the lead time, that could be minutes, hours or days ahead of their appointment. Each message includes a date, time, service and team member assigned to that particular booking.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">SMS <\/span><span style=\"font-weight: 400;\">reminders are a <\/span><b>Setmore Pro<\/b><span style=\"font-weight: 400;\"> feature. <\/span><a href=\"https:\/\/www.setmore.com\/pricing\"><span style=\"font-weight: 400;\">Compare plans<\/span><\/a><span style=\"font-weight: 400;\"> if you&#8217;re still on Free.<\/span><\/p>\n<p><b>Note: <\/b><span style=\"font-weight: 400;\">SMS reminders for class bookings are currently available only to <\/span><span style=\"font-weight: 400;\">Pro<\/span><span style=\"font-weight: 400;\"> customers in the US, UK, Canada, and Australia. Delivery isn&#8217;t guaranteed in every country, check our <\/span><a href=\"https:\/\/support.setmore.com\/en\/articles\/7003313-sms-regulation-and-fair-usage-policy\"><span style=\"font-weight: 400;\">SMS fair usage policy<\/span><\/a><span style=\"font-weight: 400;\"> to see if your country is supported.<\/p>\n<p><\/span><\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\">How to turn on SMS reminders<br \/>\n<\/span><\/h2>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Log into Setmore from a web browser and go to <\/span><b>Settings &gt; Notifications &gt; Customer Notifications<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Scroll to <\/span><b>Appointment Reminders<\/b><span style=\"font-weight: 400;\"> and switch <\/span><b>Text<\/b><span style=\"font-weight: 400;\"> on.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set your <\/span><b>Reminder Lead Time<\/b><span style=\"font-weight: 400;\"> \u2014 how far ahead of the appointment the text goes out.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use the <\/span><b>Test SMS<\/b><span style=\"font-weight: 400;\"> link next to the toggle to send a test message to your own number and confirm delivery before relying on it live.<\/span><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400;\"><img decoding=\"async\" width=\"700\" height=\"394\" class=\"size-large wp-image-10192 aligncenter\" src=\"https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/38-700x394.png\" alt=\"notifications in Setmore web app\" srcset=\"https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/38-700x394.png 700w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/38-250x141.png 250w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/38-768x432.png 768w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/38-1536x864.png 1536w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/38-2048x1152.png 2048w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/38-120x68.png 120w\" sizes=\"(max-width: 360px) 300px, (min-width: 361px) 768px, 100vw\" \/><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><strong>Note:<\/strong> if you&#8217;re logged in as a team member and don&#8217;t see this menu, you likely need admin access, ask your account owner to enable it.<\/p>\n<p><\/span><\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><br \/>\nHow to customize your text reminder message<br \/>\n<\/span><\/h2>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to <\/span><b>Settings &gt; Notifications &gt; Customization<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Under <\/span><b>SMS Notification<\/b><span style=\"font-weight: 400;\">, click the text field to edit your message template. Changes preview live.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Insert dynamic variables (like staff name, date, time, service) by dragging them into the template.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click outside the field to save.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Keep in mind: message templates have a character limit, so keep custom additions concise.<\/span><\/p>\n<p><img decoding=\"async\" width=\"700\" height=\"394\" class=\"size-large wp-image-10194 aligncenter\" src=\"https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/40-700x394.png\" alt=\"\" srcset=\"https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/40-700x394.png 700w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/40-250x141.png 250w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/40-768x432.png 768w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/40-1536x864.png 1536w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/40-2048x1152.png 2048w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/40-120x68.png 120w\" sizes=\"(max-width: 360px) 300px, (min-width: 361px) 768px, 100vw\" \/><\/p>\n<h3><span style=\"font-weight: 400;\">What to include in your message template<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>&#8220;Do not reply&#8221;:<\/b><span style=\"font-weight: 400;\">\u00a0Setmore SMS reminders aren&#8217;t two-way, so this sets expectations upfront.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A reply-to number:<\/b><span style=\"font-weight: 400;\">\u00a0if you want customers to be able to text you directly with questions, list an alternate number they can actually reach.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Prep instructions:<\/b><span style=\"font-weight: 400;\">\u00a0anything a customer needs to bring or do before the appointment.\n<p><\/span><\/li>\n<\/ul>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><br \/>\nHow to check if a reminder was sent<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Click any appointment in your calendar to open <\/span><b>Appointment Details<\/b><span style=\"font-weight: 400;\">, then click the tooltip icon next to the header. This shows whether the reminder was sent successfully or, if not, why (most commonly: an incorrect number or a landline entered instead of a mobile number).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If a reminder is still pending, scroll down and click <strong>Send now<\/strong><\/span><span style=\"font-weight: 400;\">\u00a0to trigger it manually.<\/span><\/p>\n<p><img decoding=\"async\" width=\"700\" height=\"394\" class=\"size-large wp-image-10193 aligncenter\" src=\"https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/39-700x394.png\" alt=\"\" srcset=\"https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/39-700x394.png 700w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/39-250x141.png 250w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/39-768x432.png 768w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/39-1536x864.png 1536w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/39-2048x1152.png 2048w, https:\/\/storage.googleapis.com\/blog-setmore\/1\/2019\/03\/39-120x68.png 120w\" sizes=\"(max-width: 360px) 300px, (min-width: 361px) 768px, 100vw\" \/><\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\">FAQs<\/span><\/h2>\n<p><b>Do I need Setmore Pro for text reminders?<\/b><span style=\"font-weight: 400;\"> Yes. SMS appointment reminders are a Pro feature and aren&#8217;t available on the Free plan.<\/span><\/p>\n<p><b>Can I send more than one reminder per appointment?<\/b><span style=\"font-weight: 400;\"> No \u2014 Setmore currently sends a single SMS reminder per booking, at the lead time you set.<\/span><\/p>\n<p><b>Can customers reply to a text reminder?<\/b><span style=\"font-weight: 400;\"> Not by default. SMS reminders are one-way. You can add a separate reply-to number in your message template if you want customers to be able to text you.<\/span><\/p>\n<p><b>Can I use text reminders for marketing or promotions?<\/b><span style=\"font-weight: 400;\"> No. Setmore&#8217;s SMS policy restricts messages to appointment-related content only \u2014 using reminders for marketing can get messages flagged as spam and may violate the fair usage policy.<\/span><\/p>\n<p><b>Why didn&#8217;t my customer receive their reminder?<\/b><span style=\"font-weight: 400;\"> The most common causes are an incorrectly entered phone number or a landline number entered instead of a mobile number. Check the reminder status in Appointment Details to confirm.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"Ever had a customer just not show up? No call, no text, just an empty slot where an appointment used to be. It happens to every business, and it&#8217;s one of the most annoying (and costly) parts of running one. With Setmore Pro, a simple automated SMS goes out before each appointment at a lead&#8230;","protected":false},"author":13,"featured_media":10196,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[30,48,115,194,195],"class_list":["post-3995","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product","tag-automation","tag-confirmation","tag-notifications","tag-sms","tag-text-reminders"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Text Reminders: Improve Show Rates with SMS Notifications<\/title>\n<meta name=\"description\" content=\"Reduce no-shows and improve client communication with Setmore\u2019s automated text reminders. 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